The library appreciates your interest in these positions. To apply, please send a letter of interest and resume to Human Resources.
Finance Team Leader
Reports directly to the Board. Responsibilities include:
Finance
The ideal candidate will have a background in nonprofit accounting, recordkeeping, governmental reporting, understanding of government rules and regulations, tax preparation, risk assessment, and "shopping for deals".
This is a part-time position, the number of hours to be determined by the specific needs of ERPL on a weekly basis. Salary is $21 per hour.
Reports directly to the Board. Responsibilities include:
Finance
- Keeping the books of the Corporation using computer-based accounting software.
- Processing employee payroll, including collecting timesheets and creating payroll checks and stubs.
- Paying Corporate bills from the Corporate checking account, and acting as a gatekeeper to other teams to help keep expenses down.
- Developing procedures whereby management can authorize the library to purchase needed supplies and equipment, including special rules for restricted funds such as GO Bonds.
- Implementing a cash management policy to earn interest on idle funds.
- Providing quarterly and annual financial reports to the Board, and apprising the Board of upcoming financial issues.
- In coordination with Information Management, staying up to date with new bookkeeping and record keeping services and software available in the marketplace, and proposing to the Board changes that will improve efficiency and best practices, and lower costs.
- Ensuring that best practices are used when recording financial transactions in the accounting software, and that the books comply with Generally Accepted Accounting Principles.
- Acting as a resource to other teams to help ensure prudence in spending library funds.
- Acting as a resource to provide information to teams about what is necessary to maintain 501(c)(3) status; monitoring for violations and proposing corrective action to the Board.
- Acting as a resource to provide information about non-profit best practices.
- In coordination with Information Management, managing an electronic record keeping system; backing up electronic records to multiple physical locations for security; providing access to such records to the Board and to Management, as needed; and using industry standards in storing all computer-based records.
- Filing all necessary State and Federal payroll forms, such as Federal 940, 941, W-2, 1099, New Mexico WWT and WKC, and DWS.
- Filing non-payroll reports, such as Federal 990, NM Secretary of State annual report, NM Attorney General COROS report, and others needed.
- Following the Document Retention Policy of the library.
- Ensuring that all library insurance, including but not limited to unemployment, worker's compensation, indemnity, and property insurance, is kept up to date. Informing the Board of significant changes to coverage and/or pricing as soon as they are known.
- Assessing financial risk at the library in coordination with other teams, and reporting such risk to the Board.
The ideal candidate will have a background in nonprofit accounting, recordkeeping, governmental reporting, understanding of government rules and regulations, tax preparation, risk assessment, and "shopping for deals".
This is a part-time position, the number of hours to be determined by the specific needs of ERPL on a weekly basis. Salary is $21 per hour.
Information Management Team Leader
Reports to the Lead Librarian. Responsibilities Include:
The ideal candidate will have a background in IT operations and software assessment, and will be comfortable with technical jargon and software functions and usage.
This is a part-time position, the number of hours to be determined by the specific needs of ERPL on a weekly basis. Salary is $21 per hour.
Reports to the Lead Librarian. Responsibilities Include:
- Managing the library's web site.
- Implementing the library's document retention policy.
- Assisting other teams in finding cost-effective software that meets their needs.
- Liasing with Kit Carson Internet and IT vendors to ensure the library's Internet, internal network, and computer equipment function at peak efficiency.
- Staying apprised of new developments in library, accounting, document management, and other relevant software so that information can be shared with other teams.
- Staying apprised of new hardware that might be useful to the library, and sharing that information with other teams.
- Developing security strategies to prevent viruses, trojans, and malware from infecting library computers, and to guard against inappropriate web site access for children.
- Keeping track of license expiration dates for online services (Biblionix, Kanopy, Libby, etc.) and desktop apps, and informing Finance of renewal dates and amounts in a timely fashion.
- Regularly updating computer apps to the latest version.
- Maintaining computers, printers, fax machine, phones, and software. Liasing with providers as needed.
- Performing backups of critical online data onto local hard drives on a regular basis.
The ideal candidate will have a background in IT operations and software assessment, and will be comfortable with technical jargon and software functions and usage.
This is a part-time position, the number of hours to be determined by the specific needs of ERPL on a weekly basis. Salary is $21 per hour.
El Rito Public Library is an Equal Opportunity Employer.
